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Office Manager

Job title Office Manager
Department Xelsion Media
Reports to COO
Hours of work Part time – 3-4 days a week flexible hours
Salary Basic salary commensurate with experience + performance-related bonus.

Staff responsibilities

The Office Manager has responsibility for a wide variety of duties in support of the Xelsion team, primarily focusing on assisting the COO with bookkeeping, company organization, office management and HR duties but they will also be required to provide administrative support to the CEO.

Summary of position

Xelsion is a digital media practice offering 4 core areas of services to clients: Programmatic media buying; Analytics and data-driven attribution-modelling; Creative design & production; and Consultancy on media strategy, ad technologies and marketing digitisation.

As a rapidly growing small business Xelsion is looking to build its operations team under the direction of the COO, starting with the recruitment of an Office Manager, who will gain exposure to all areas of the running of a small business including finance, HR, regulatory requirements and company organization.

The role reports directly to the COO who will rely on the support of the Office Manager in all areas and will manage their workload in support of the rest of the team.

As a young, digital business with innovation at its core there is room for entrepreneurial types with ideas for growing the business unit and implementing new processes.

The company has a digitally connected, geographically distributed team, which collaborates with the help of technology. Desk space is available in a dynamic entrepreneurial co-working environment for London based staff but candidates should also be comfortable, motivated and happy working from home.

Primary responsibilities

  • Bookkeeping administration
  • Maintaining presentations, records, reports & spreadsheets
  • Booking rooms and conference facilities
  • Devising and maintaining office systems & processes
  • Maintaining & updating website content
  • Attending meetings, taking minutes and notes
  • Ordering and maintaining computer equipment & stationery
  • Organising and storing digital information
  • Booking travel and accommodation
  • Liaising with colleagues and external contacts

  • Personal specification

    Essential Desirable
    Qualifications & training Educated to A level Degree, Bookkeeping
    Experience Experience in an administrative role
    Qualities and attitude Organised, detail focused, numerate, rigorous, professional, open, flexible, patient Entrepreneurial, innovative, creative
    Product knowledge Proficient user of MS Office suite, touch typing skills WordPress, Clearbooks


  • Communication
  • Expertise in role
  • Planning & organisation
  • Teamwork
  • Note: This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The post-holder will be expected to participate in this process and we would aim to reach agreement on any changes.

    Download PDF version of this job description


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